Every institution finds the use of online tools extremely useful these days. This is no longer a new development. We have been familiarized with the school management systems since the pandemic. Most officegoers, corporate workers, and college and university students are well acquainted with the unique software types, but institutions were yet to adapt.
Now that the new age allows this freedom, with a wide range of reliable options, institutions can now choose the best school attendance management software that might benefit them in multiple ways.
Teachers can note down the date sheets, attendance accountings of students, and their percentage manually every year, then why use the software at all? This system makes the everyday functioning of school activities and coordination among teachers and students easy.
That being the main function, we now also realize the amount of workload and overall budget we can save by using such systems. Consider a fee management system that handles all transactions in a separate portal. The school administrative unit only has to monitor and rectify errors, if any, otherwise, every function is taken care of and parents can rely on the portal because it sends them confirmation messages and guarantees complete security.
Similarly, attendance software has multiple add-on features that can benefit a classroom environment.
Teachers can make mistakes in noting the number of days students are present. One common problem occurs when students enter a little late in the class when the teacher has already begun. Since they can no longer interrupt a session to add on a few attendance points, they consider doing it later. Because at the end of the day, the teacher is a person also, they might make mistakes and forget to add the attendance. It can affect the child severely if even by one person their attendance falls below the required level.
Software, on the other hand, cannot make this mistake because it relies on in-time data gathered as students join and leave the classroom. It also records how long a child was present in the class, to avoid students from getting free attendance who simply join, and leave.
Schools can store important student data with proper reasoning on why they were absent, the dates they had attended important classes, revision classes, etc. Teachers can use this data not only to calculate the attendance percentage but also to report progress and challenges students might face. It is a useful tool to verify the presence of a child in a classroom, physically and mentally.
Flexibility is a great support system in a school because it offers the school an opportunity to prioritize activities, budgets, and systems they would rather install. Since attendance management software might come as an inbuilt feature in LMS portals, and even if it comes separately it is not that expensive, schools feel comfortable using it. They have flexibility in the choices of software available, and also the basic or advanced features required.
Teachers no longer have to spend hours calculating the overall percentage of student attendance. Even when they don’t have to manually calculate it, putting student data in an excel sheet or any other software is a lot of work. With attendance management software, teachers only have to access the trend reports and review attendance records.
Some advanced software has additional alert systems where teachers and parents are notified whenever their child misses a class. These daily, monthly, or weekly reports are optional for both teachers and parents because the absence of every child is not as concerning. They can also choose to be notified either through the mail, mobile messages, or email.
Students are always aware of the fact that their attendants are being recorded automatically, and there is no way to escape. They become productive, and their willingness to attend classes increases at first only because they want to increase their attendance percentage, but with such punctuality, they also develop an interest in the classes. After all, practice makes perfect! Regularly practicing to attend every class with little attentiveness also goes a long way since it only paves the way for students to be encouraged to study more.
What is your reason to include an attendance management system in your institution? If you haven’t invested in one yet, give it a go, it’s sure to benefit every stakeholder of the institution.